Electronic Conferences - Sharing Made Easy

Do you want to archive a document and share it with your colleagues? Do you want to hold an electronic discussion and follow it up without searching for related e-mails in your inbox?

HansaWorld provides integrated ERP & CRM systems for handling structured data - such as accounts, logistics or stock. But a lot of the knowledge companies would benefit from is locked up in personal mailboxes or hard disks. To solve that problem, Electronic Conferences make it possible to share mails and files both internally and over the Internet.

Electronic Conferences
HansaWorld's Conferences make sharing information easy. When sending e-mails to colleagues, you can add a copy to a relevant conference, assuring that the information is securely archived and can be accessed by anyone quickly when needed.

Conferences can be used as an intranet in which departments can have folders for use between themselves or across the organisation. For example, marketing can provide pre-designed documents to the sales team and the legal department can publish standard contracts.

Discussions and internal communication
Keeping track of a discussion by e-mail can be a challenge. You have to make sure the right people are included in every mail's recipient list and either separately copy every e-mail to a certain folder or be ready for long and frustrating searches later. With HansaWorld's Conferences the whole debate is saved in one place. You can choose either to have discussions inside one mail or to create a specific conference. In both cases it is possible to attach files and see who has updated and read the posts.

With Conferences it is easy to allow access for all employees, therefore they can be used as an effective internal communications tool. In addition to being easy to set up and use, Conferences are a great help to the communications team, giving a clear overview of how many times and by whom the messages are read.

Search and user rights
Content in Conferences can be found with a search engine that can look for keywords both in the headlines and in the text. The user rights system makes sure that you can only view the content you have proper access rights for. This means that also sensitive information can be safely maintained and archived.

Instead of the list a drawing/screenshot, based on the structure below, with a title like:
“Conferences allow you to create a structured system for holding discussions and publishing and sharing files and mails”.