Electrical and Computer Engineering
Baseline Standards
FY10
Description of Responsibility
Primary (Required)
Secondary (Optional)
1
Ensuring the Departmental Policy and Procedures manual is
current.
Stephanie Shock (DBA)
Ursula Ollivierre (Asst. DBA)
2
Updating the Baseline Standards Form.
Stephanie Shock (DBA)
1
Preparing cost center verifications.
Mary Nguyen (F.C.)
2
Reviewing cost center verifications.
Mary Nguyen (F.C.)
3
Approving cost center verifications.
Stephanie Shock (DBA)
Ursula Ollivierre (Asst. DBA)
4
Ensuring all cost centers are verified/approved on a timely
basis.
Stephanie Shock (DBA)
Ursula Ollivierre (Asst. DBA)
1
Ensuring valid authorization of purchase documents.
Stephanie Shock (DBA)
Ursula Ollivierre (Asst. DBA)
2
Ensuring the validity of travel and expense reimbursements.
Mary Nguyen (F.C.)
Stephanie Shock (DBA)
3
Ensuring that goods and services are received and that timely
payment is made.
Mary Nguyen (F.C.)
Stephanie Shock (DBA)
4
Ensuring correct account coding on purchases documents.
Mary Nguyen (F.C.)
Stephanie Shock (DBA)
5
Primary contact for inquiries to expenditure transactions.
Mary Nguyen (F.C.)
Stephanie Shock (DBA)
1
Reconciling leave records to time and effort reports.
Ursula Ollivierre (Asst. DBA)
Stephanie Shock (DBA)
2
Reconciling leave accruals to the payroll system.
Ursula Ollivierre (Asst. DBA)
Stephanie Shock (DBA)
3
Ensuring all time and effort reports are submitted to Payroll.
Ursula Ollivierre (Asst. DBA)
Stephanie Shock (DBA)
4
Reconciling time and effort reports to check registers.
Ursula Ollivierre (Asst. DBA)
Stephanie Shock (DBA)
5
Completing termination clearance procedures.
Ursula Ollivierre (Asst. DBA)
Stephanie Shock (DBA)
6
Ensuring terminated employees are no longer charged to
departmental cost centers.
Stephanie Shock (DBA)
7
Paycheck distribution.
Zaniffa Rose (O.A.)
Ursula Ollivierre (Asst. DBA)
8
Maintaining departmental Personnel files
Zaniffa Rose (O.A.)
Ursula Ollivierre (Asst. DBA)
9
Ensuring valid authorization of new hires.
Ursula Olliv