Educational Technology and University Outreach
Baseline Standards FY10
FY10 Submission
Description of Responsibility
Primary (Required)
Secondary (Optional)
All Individuals' Titles listed at End
of Document
1
Ensuring the Departmental Policy and Procedures manual is
current. Replaced by Business Mgrs Survival Guide and any
ETUO supplements.
Maura Capper
2
Updating the Baseline Standards Form.
Maura Capper
1
Preparing cost center verifications.
Genaye Jefferson
Maura Capper, and Chimyra McKelvey
2
Reviewing cost center verifications.
Maura Capper
Marshall Schott
3
Approving cost center verifications.
Marshall Schott
Craig Ness
4
Ensuring all cost centers are verified/approved on a timely basis.
Maura Capper
Craig Ness
1
Ensuring valid authorization of purchase documents.
Maura Capper
2
Ensuring the validity of travel and expense reimbursements.
Maura Capper
Chimyra McKelvey
3
Ensuring that goods and services are received and that timely
payment is made.
Chimyra McKelvey/Genaye
Jefferson/Terry Hayes/Lorri Karafa
Guegel
Maura Capper
4
Ensuring correct account coding on purchases documents.
Maura Capper
Chimyra McKelvey/Genaye
Jefferson/Terry Hayes/Lorri Karafa
Guegel
5
Primary contact for inquiries to expenditure transactions.
Maura Capper
Chimyra McKelvey/Genaye
Jefferson/Terry Hayes/Lorri Karafa
Guegel
1
Reconciling leave records to time and effort reports.
Chimyra McKelvey/Terry Hayes
Maura Capper
2
Reconciling leave accruals to the payroll system.
Chimyra McKelvey/Terry Hayes
Maura Capper
3
Ensuring all time and effort reports are submitted to Payroll.
Chimyra McKelvey/Terry Hayes
Maura Capper
4
Reconciling time and effort reports to check registers.
Chimyra McKelvey/Terry Hayes
Maura Capper
5
Completing termination clearance procedures.
Chimyra McKelvey
Maura Capper
6
Ensuring terminated employees are no longer charged to
departmental cost centers.
Genaye Jefferson
Maura Capepr and Chimyra McKelvey
7
Paycheck distribution.
Genaye Jefferson/Chimyra McKelvey/ Terry
Hayes
Maura Capper
8
Maintainin