Guidelines for Hosting UMAC Conferences
(Adapted in May 2003 from CIDOC conference regulations with grateful permission)
These guidelines for UMAC conferences apply in particular for those conferences that
are held outside the ICOM triennial conferences, but the general principles are relevant
for all UMAC conferences.
(During the preparation for triennial conferences the tasks of the Local Organising
Committee are usually taken over by the ICOM Organising Committee, who arranges the
meeting, the facility, etc. The UMAC Board typically appoints one UMAC liaison person
(preferably a local UMAC member). This person meets with ICOM's Local Organising
Committee and other International Committee representatives. The ICOM triennial
conference registration fee covers attendance at the UMAC conference, but a separate
fee may be levied if a special UMAC excursion is arranged).
Existing information from one conference (e.g. letters of invitation, addresses of
potential sponsors) should be gathered together in a dossier and handed over to the
next organising committee.
These guidelines should be reviewed periodically based on the experience gained at the
2. The legal status of UMAC
UMAC is a professional committee of ICOM and not a legal body, it should be clarified in
the beginning of a conference preparation who may sign orders on behalf of UMAC (or
the Local Organising Committee or the National Committee).
ICOM Statutes, Art. 26.7 state "A National or International Committee shall not, without
first obtaining approval of the Executive Council, enter into any contract or any legally
binding agreement involving expenditure by ICOM, other than contracts and agreements
that relate to its own activities and can be paid for from its own funds."
3. General information about the conference
The objectives of the annual conference include the provision of:
• an annual forum for discussion between the staff of university museums and
collections and other relevant persons;
• a focus for the