Workers Compensation Information
How to handle injuries and accidents in the workplace
All employees of the College and ESR are covered by workers compensation coverage, including
students, temporary and seasonal employees. If any employee is injured in the workplace, these are the
steps to follow:
1. Determine if there is a need for emergency transport
If injuries require emergency transport to a medical care facility, please contact Campus Safety and
Security immediately. CS&S will determine the most effective method of transport for the situation and
make appropriate arrangements. NON-CS&S Employees should not transport injured employees to
hospitals or other medical care facilities in emergency situations.
2. If emergency transport is not necessary, the employee should be directed to seek medical attention
as soon as possible. Many employees choose the “fast track” at Reid’s emergency room or the West Side
Medical Center in Centerville. Both facilities are close to campus and are usually able to see an employee
with fairly short notice. If the condition precludes the employee from driving himself or herself to the
doctor, please contact Campus Safety and Security.
3. The employee should notify the doctor or hospital that the bills should be directed to Earlham’s
workers compensation carrier. Please direct bills to RMD Patti, attn: Mary or Greg, 36 South 9th Street,
Richmond, IN 47374; 765-966-7531 (ph), 765-935-2476 (fax).
4. As soon as possible, the employee and his or her supervisor must complete the incident report form
available from the Human Resources office. It requires signed statements about the cause for the accident
or injury. In order to keep all of the appropriate parties informed (insurance company, employee, workers
compensation doctors, Earlham), this form should be completed the same day as the accident/injury. If
there is a delay in completing this form it can jeopardize payment of the workers compensation claims. If
the form cannot be completed within 48