UCSD POLICY AND PROCEDURE MANUAL
SECTION 395-4.2 PAGE 1
FINANCIAL ADMINISTRATION-PAYROLL
Effective: 7/1/97
Issuing Office: Accounting
Supersedes: 6/30/90
TIMEKEEPING: TIME REPORTING TO PAYROLL
I.
REFERENCES & RELATED POLICIES*
A.
Systemwide Business and Finance Bulletin (BFB)
IA-101Internal Control Standards Departmental Payrolls
B.
University of California Accounting Manual
P-196-13
Payroll: Attendance, TimeReporting, and Leave Accrual Records
C.
Academic Personnel Manual (APM)
710
Sick Leave
730
Vacation
D.
UCSD Payroll/Personnel System User=s Guide
E.
UCSD Policy and Procedure Manual (PPM)
150-66
Personnel Activity Report System
395-4.1
Timekeeping: Attendance Records
395-4.3
Timekeeping: Review of Charges
480-20
Records Disposition Schedules
F.
Hospital Instruction Manual
HU-109.5
Administrative Overtime Control Policies
HU-783-1A Overtime Timekeeping Procedures
HU-786-1A Time Clock: Time Card Procedures
HU-786-2A Employee Departmental Attendance Record (EDAR)
G.
Online Timekeeping Training Manual - http://www-bfs.ucsd.edu/pay/timet.htm
*See PPM 395-4.1 for other references and related policies.
II.
BACKGROUND
Under the present payroll system, employees are compensated for time worked in two ways:
UCSD POLICY AND PROCEDURE MANUAL
SECTION 395-4.2 PAGE 2
FINANCIAL ADMINISTRATION-PAYROLL
Effective: 7/1/97
Issuing Office: Accounting
Supersedes: 6/30/90
1.
For ASalary Roll@ employees who are exception time reported (Subaccount 0 or
1), payments are made automatically each pay period based upon the most
recent personnel action form. A Payroll Time Record is necessary for ASalary
Roll@ employees only to pay overtime; to reduce the amount of payment due to
absences without salary; to report compensatory time earned, used or paid;
and/or to report leave activity.
2.
For AGeneral Assistance@ employees who are positive time reported
(Subaccount 2), a PTR must be submitted in order to initiate a pay check, as
well as to report on-call time, overtime, compensatory time, and/or absences.
III.
PROCEDURES
A.
On-L