Capital Consultants Management Corporation
ASPEN 360 Accounts Payable Edition
ASPEN 360 Invoice Virtualization Center
Managing over 120 communities across
the southern and southwestern United
S t a t e s , C a p i t a l C o n s u l t a n t s
Management Corporation (CCMC)
needed to find a way to increase the
efficiencies of its accounts payable
processes.
Invoices were sent by vendors to either
the community locations or main
offices in Texas and Arizona. When
invoices arrived at the corporate office,
they would be divided by community.
The managers in those areas would
then visit the office once a week to
approve and code the invoices in order
to be processed. The invoices that were
sent directly to the community
locations would be reviewed, approved
and coded at the site. The managers
would then make copies and ship them
via FedEx to the corporate office. Once
they were processed and paid, the
invoices would be sent back to the
community locations.
“Our process was pretty time intensive
for the community managers. Not only
were they handling approvals but they
were also dealing with mailing the
information back and forth.” said DJ
Cole, CCMC’s CFO & President, Shared
Services. “It was time to automate
accounts payable. We needed a
solution that would stop paper invoices
from even entering our corporation,
make the approval process more
efficient, and not shift the cost or the
burden to the IT organization.”
Need
Solution
CCMC completed a comprehensive search
for the right solution and selected
ASPEN 360 Accounts Payable Edition from
Archive Systems. ASPEN 360
is a
subscription-based service that automates
AP processes by combining industry best
practices with ZeroTouch AP imaging and
workflow.
“The
differentiator with
ASPEN 360 as compared to some of the
other solutions was that this one required
virtually no
IT
support
from our
company,” Cole added.
Invoices are now sent directly
to
ASPEN 360’s Invoice Virtualizatio