Concert Production Guidelines
There are various types of Concerts that the Music Department supports: Class
Concerts, Faculty Concerts, Guest Concerts and Degree Required Concerts. For Non-
Required Concerts, see the Production Manager for a Self-Supported Event Form.
Concerts that are supported by the Department receive a program, flyer, inclusion in the
“This Week in Music” email, listing in the monthly bookmark, and on our online
Department of Music web site “Events” calendar.
The Music Department records all degree required concerts, most class concerts,
faculty concerts and visiting artist’s concerts depending on artist’s permissions. Copies
of concert recordings are available for concert participants five days following the
concert. See Dubbing Policy Page.
For Degree Required Concerts, you will need to submit a Recital Application in the
Spring Quarter of the previous year. You can receive the form from the Production
Below are listed the steps to assist you in the preparation and presentation of your
concert. Please understand that this timeline is set up to guarantee that your concert
needs will be met. If you are unable to provide information with in this time line, the
Music Department cannot guarantee that all your requests will be met.
4 WEEKS PRIOR TO THE EVENT:
a. Schedule a meeting with the Production Manager to review your concert.
This will include:
i. Your technical, budgetary and any special requests that are
required for your concert, this includes a Stage Diagram. (it may be
determined that you will need to submit a request for Departmental
Resources, if you concert falls outside the scope of the usual
ii. Submit Publicity Content: Including Concert Program and notes,
One sentence description of your concert for the webpage, and any
iii. Piano/harpsichord tunings are scheduled
b. Schedule rehearsal space with the Production Coordinator
2 WEEKS PRIOR TO THE EVENT:
a. Flyers are distributed