BG Parks & Recreation Facility Rental Policy
Date Reservations and Payments:
9 Reservations will be held tentatively for seven days without paperwork and payment.
9 Within those seven days - the rental agreement must be completed, signed, and returned along with payment (see below).
Indoor facilities – payment of security deposit and 50% of the rental fee will put facility on hold. Balance to be
paid up to 30 days prior to event. If not paid, the reservation will be cancelled with forfeiture of fees paid.
Outdoor shelters – the entire rental fee must be paid within the seven days.
9 Security Deposits will be returned upon confirmation of property condition; this may take up to 6 to 8 weeks to allow for
maintenance to check the site and the check to be processed through the City’s finance department.
Changes and Cancellations:
9 Written cancellation 31or more days prior to event = refund of rental and deposit fees paid, less $25 processing fee.
9 Cancellations 30 days or fewer prior to the event = will result in a total forfeiture of fees paid.
9 Changes in rental dates 31 days or more prior to event = $10 administrative processing fee
9 Changes in rental dates 30 days or fewer prior to event = $25 administrative processing fee
Please keep a copy of this policy with you at all times during your event and provide a copy to your caterer or any other service
you may be using. This will ensure that our procedures are followed so that your deposit can be returned.
Terms and Conditions
The Parks and Recreation Department reserves the right to terminate any rental requests or activities if any of the following terms
and conditions are violated. Non-compliance with the terms and conditions will result in forfeiture of fees paid.
Admission and Sales:
9 May not be charged for any event or activity without prior written consent of The Director of Parks and Recreation.
9 Charging for food, beverages, and products is strictly prohibited except for community-based, non-