Updated July 1, 2005
City of Plano Recreation Facility Room Rental Policy
1.
Recreation programs and activities shall receive first consideration in scheduling.
2.
Reservations and rentals may be made up to two months in advance.
3.
After hours rentals must be made at least two weeks in advance and must be paid for at the time of
booking to secure the reservation. No dates will be held without payment in full.
4.
Reservations and rentals must be made in person on a first come first served basis for persons at
least 21 years of age.
5.
The individual signing the Agreement must be at the function for the duration of the scheduled activity
and have Room Rental Permit in hand.
6.
Minimum rental time during facility hours is one hour. Staff reserves the right to limit the duration of
the rental.
7.
After hours rental requires a two-hour minimum rental and may begin 30 minutes after facility closing.
8.
Maximum occupancy numbers must be adhered to during the rental. Staff may limit access to any
persons that would exceed the maximum occupancy of the rental.
9.
Reservations during facility operating hours shall begin no sooner than 30 minutes after the
scheduled opening time for the center. Reservations must also be schedule to end at least 30
minutes prior to facility closing.
10. Renter must provide a minimum of 1 adult for every 25 youth participant’s aged 7 and older. For
groups with children younger than 7, a 1 adult to every 10 child ratio will be required.
11. The individual signing the Agreement is responsible and shall be responsible for any loss or damage
to the property or equipment during the rental/reservation. Renter is fully responsible for any
damages based upon actual repair or replacement costs.
12. Admission fees charged by the renter, or solicitation of funds in conjunction with a reservation, require
approval of the Director of Parks and Recreation. The Director of Parks and Recreation must also
approve the sale of food and beverages.