DOCUMENT MANAGEMENT SOFTWARE CAN MAKE YOUR BUSINESS EASY
What is Document Management?
In this age of information document managing, process of input, delivery, storage,
receipt, and categorization of data, is critical but important. Any type of organization,
government, private or individuals, has to rely on reliable solutions to keep their data
safe and readily accessible.
“Document Management” means the controlling of the life cycle of data or documents
in any organization. It implies that how they are created, reviewed, published, and
consumed, and how they are ultimately disposed of or retained, in short the top‐down
control of information.
Document Management System promotes finding and sharing information easily, also
promotes knowledge management and information mining. It helps an organization
meet its legal responsibilities and reflects the culture of the organization. Document
management tools should be flexible, allowing the users control documents' life cycles
tightly and also fits enterprise's culture and goals.
Areas that a Document Management System or Software Should Address:
Location of the stored documents
Filling system of the documents
Retrieval or the way of finding documents
Security of the documents
Disaster recovery process
Perceiving of documents for future readability
Availability of the document to the people that need them
Document creation process
Authentication and Traceability
Why Should You Use Document Management Software?
Document management is considered as the most important task in any organization.
But the question is, “Which is the best process of document management, Manual or
Many organizations think that manual process is best because in this process human
brains are directly involved. Though it’s true but it’s a time and money consuming
Instead, if you use a Document Management Software t