Enterprise Car Rental Program and Changes to Mileage Reimbursement
The Virginia Office of Fleet Management Services has partnered with Enterprise
Rent-a-Car to provide short term rental cars for state agencies. This agreement impacts
reimbursement of mileage for trips more than 100 miles per day and is summarized in the
table below. Travelers are required to access the Enterprise Trip Calculator at
http://www.dgs.virginia.gov/fleet.aspx when planning a trip that involves traveling more
than 100 miles per day. In most cases a traveler will be reimbursed for the cost of an
Enterprise rental vehicle and gas OR mileage at the fleet rate.
An Enterprise Guide provides details and is available at:
http://fiscal.gmu.edu/Departments/Travel%20Office/Travel_page.htm. Reimbursement
policy for mileage less than 100 miles per day is unchanged.
The new Enterprise agreement also offers a 10% discount on airport rentals and a
5% discount on non-airport rentals outside of Virginia when traveling on University
business. A discount for personal usage is also available to GMU employees. Links are
available on the George Mason University page of the Enterprise web site,
http://www.enterprise.com/car_rental/deeplinkmap.do?bid=028&refId=GEOMASO.
Reimbursement When Mileage Exceeds 100 Miles Per Day
Vehicle
Trip Calculator:
Enterprise
Reimbursement
Driven
Enterprise Lower
Vehicle
Cost by more than
Available
$20*
Enterprise
Yes
Yes
Rental and gas
Personal
Yes
Yes
Mileage @ fleet rate
Personal
Yes
No**
Mileage @ personal rate
Personal
No
N/A
Mileage @ personal rate
Personal
Calculator
N/A
Mileage @ fleet rate
not attached
Motor Pool
N/A
N/A
None-chargeback to dept.
*At least 24 hours before a trip, the Enterprise Trip Calculator should be accessed at
http://www.dgs.virginia.gov/fleet.aspx. Cost Comparison page must be printed and
attached to the Travel Reimbursement Voucher