WH ITE P APER
A doption of D o cum e nt Sta nda r d s
Sponsored by: Microsoft
IDC OP IN ION
An IDC survey of 200 organizations in the United States and in Europe shows that the
use of XML-based document standards is increasing. Key findings are as follows:
! Organizations are looking to implement document standards to facilitate the
exchange of documents externally and internally as well as increased
interoperability with back-end applications. Also, the need to minimize the risk of
long-term document archiving plays an important role.
! The uptake of XML-based standards seems stronger in Europe than in the
United States, but in both geographies, the dominant XML standard deployed is
Office Open XML. Open Document Format (ODF) is receiving some attention in
the public sector but is not as widely used as Office Open XML even here.
! Organizations do not put emphasis on discussions about the "openness" of
standards. Instead, more practical aspects are rated highly: Cost is very
important as is the ability to have an easy transition of existing documents to a
new standard. This is particularly true for large organizations and organizations in
the public sector.
! The same pragmatic attitude is found in responses to the question about whether
organizations aim for a single document standard or multiple document
standards. IT managers favor managing just one standard, but line-of-business
(LOB) managers generally see the need for multiple standards. Therefore, when
LOB managers are looking at an XML standard such as Office Open XML, they
see it as one of several standards deployed in the organization.
! In contrast to our initial thinking, organizations do not see major barriers to
implementing document standards. Overall, the decision to move to a document
standard is seen as of average complexity by most organizations and the cost
factor is seen as a barrier for just a minority of organizations.
M E TH ODOL O G Y