Rev. 9/20/2007
Termination Policy
Policy Background
Internal control changes necessitated better documentation of personnel actions. An Employee Transfer/Termination
Form was created for use within the College of Engineering
to ensure appropriate authorizations are given from the supervisor to the HR Office;
to maintain a record of the signature and date of both the person initiating and the person reviewing/approving
terminations;
to ensure all university property is returned, all security access is removed, final timesheets are received, and
consistent termination practices are maintained across the College.
Policy
A completed Employee Transfer/Termination Form with appropriate signatures and dates must be completed for all
terminated employees (including student and temporary employees) within the College of Engineering. If approval of the
College of Engineering Administration Office is not required, alternative documents with equivalent information may be
used.
Procedures
Letter of Resignation/Termination – A letter of resignation should be received from employees resigning or retiring
from their position in the College of Engineering whenever possible. If an employee is terminated for cause, appropriate
documentation and approval from the College HR Officer must be received. Monthly Graduate Students may resign, but
may not be terminated before the end of a contract period without Graduate School and College approval. Hourly student
employees may be terminated for cause with approval of the Department Chair or School Director (no college approval
necessary).
Letters of resignation or termination with all necessary approvals must be given to the unit HR Administrator and filed in
the employee personnel file. In cases where a letter of resignation cannot be collected, documentation of the situation
should noted by the supervisor and/or department approver and maintained in the unit personnel files.
Forms – When an employee is terminated, the