Carrier Number __________
NOTICE OF RECORD-KEEPING REQUIREMENTS FOR IFTA/IRP
For more detailed information, please refer to the IFTA/IRP manuals or our website: www.dmv.state.ne.us/mcs or
can call the audit division toll free at 1-888-622-1222 ext. 1 if you have questions or need further assistance.
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IFTA and IRP licensees are required to keep accurate odometer or hubodometer readings. It is recommended that
you include the following information on IVDFRs (Individual Vehicle Distance and Fuel Reports). All records
pertaining to IFTA must be kept for four years, including unused decals. All records pertaining to IRP must be
ept for five years. Only the activity generated by qualified motor vehicles is to be reported for IFTA and IRP.
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I. Miles (IFTA/IRP)
You must maintain original driver-prepared mileage source documents (IVDFRs) on each vehicle for each
trip and be recapped on monthly and quarterly fleet summaries. Driver-prepared source documents must include
he following information:
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A. Date of trip (Starting and Ending);
B. Trip origin and destination;
C. Beginning and ending odometer or hubodometer readings of the trip;
D. Total trip distance;
E. The route of travel;
F. Distance by jurisdiction;
G. Unit number or vehicle identification.
H. Vehicle fleet number;
I. Licensee’s name.
NOTE: Licensees using on-board recording devices or GPS for reporting purposes should refer to the IFTA &
IRP manuals for requirements. Odometer readings are still required when using on-board recording
devices.
II. Fuel (IFTA Only)
You must maintain complete original fuel source documents for each fuel type and for each vehicle, which
must be recapped on monthly and quarterly fleet summaries. Over-the-road fuel purchases and bulk fuel purchases
are to be accounted for separately.
A. Over-the-Road Fuel Purchases – Tax-paid fuel purchases must be supported by a receipt, invoice, credit card
receipt, or an automated