Center for Materials Chemistry (CMC)
Baseline Standards FY10
Description of Responsibility
Primary (Required)
Secondary (Optional)
1
Ensuring the Departmental Policy and Procedures manual is
current.
LaSaundra Cotright, DBA
Kristi Loya, Asst DBA
2
Updating the Department Responsibility Matrix.
LaSaundra Cotright, DBA
1
Preparing cost center verifications.
Ellen Lee, Program Mgr
2
Reviewing cost center verifications.
Cost Center Managers
LaSaundra Cotright, DBA, Kristi
Loya, Asst DBA
3
Approving cost center verifications.
Cost Center Managers
LaSaundra Cotright, DBA, Kristi
Loya, Asst DBA
4
Ensuring all cost centers are verified on a timely basis.
LaSaundra Cotright, DBA
Kristi Loya, Asst DBA
1
Ensuring valid authorization of purchase documents.
Ellen Lee, Program Mgr
LaSaundra Cotright, DBA, Kristi
Loya, Asst DBA
2
Ensuring the validity of travel and expense reimbursements.
Ellen Lee, Program Mgr
LaSaundra Cotright, DBA, Kristi
Loya, Asst DBA
3
Ensuring that goods and services are received and that timely
payment is made.
Ellen Lee, Program Mgr
LaSaundra Cotright, DBA, Kristi
Loya, Asst DBA
4
Ensuring correct account coding on purchases documents.
Ellen Lee, Program Mgr
Erika Markin, Financial Coord.
5
Primary contact for inquiries to expenditure transactions.
Ellen Lee, Program Mgr
LaSaundra Cotright, DBA, Kristi
Loya, Asst DBA
1
Reconciling leave records to time and effort reports.
Marye Jones, Administrative
Coordinator
2
Reconciling leave accruals to the payroll system.
Marye Jones, Administrative
Coordinator
3
Ensuring all time and effort reports are submitted to Payroll.
Marye Jones, Administrative
Coordinator
4
Reconciling time and effort reports to check registers.
Marye Jones, Administrative
Coordinator
5
Completing termination clearance procedures.
Marye Jones, Administrative
Coordinator
6
Ensuring terminated employees are no longer charged to
departmental cost centers.
Ellen Lee, Program Mgr
7
Paycheck distribution.
Marye Jones, Administrative
Coordinator
8
Maintaining departmental Perso