CHESTERFIELD COUNTY
PURCHASING DEPARTMENT
CHESTERFIELD, VIRGINIA
(804) 748-1617
May 10, 2010
INVITATION FOR BID #10-0044
REQUIREMENTS CONTRACT FOR CISCO SYSTEMS
HARDWARE, SOFTWARE AND MAINTENANCE SUPPORT
DUE: 2:00 PM, June 3, 2010
Invitation For Bid Prepared By
Martin W. Franciscus, CPPB
Senior Contract Officer
Purchasing Department
www.chesterfield.gov/purchasing
IFB #10-0044
Page #2
CHESTERFIELD COUNTY PURCHASING DEPARTMENT
GENERAL TERMS, CONDITIONS, AND INSTRUCTIONS
IMPORTANT - READ CAREFULLY BEFORE SUBMITTING BID
1. SUBMISSION AND RECEIPT OF BIDS:
a. Sealed bids shall be received until, but no later than the specified time and date of opening as designated in the
invitation. Late bids shall be rejected. Bids, to include addenda or changes to a response, shall not be
accepted via a FAX machine or by Internet E-mail.
b. In the event that Chesterfield County government offices are closed due to inclement weather and/or emergency
situations at the time set aside for a pre-bid meeting and/or the published bid opening, the pre-bid meeting and/or
bid opening date will default to the next open business day at the same time.
c. All bids shall be signed on the Terms and Signature Sheet in order to be considered. Bids submitted without a
signature shall be rejected. If the Bidder is a partnership or corporation, the Bidder shall show the title of the
individual signing the bid, and if the individual is not an officer of the partnership or corporation, if requested, the
Bidder shall submit proof that the individual has the authority to bind the partnership or corporation.
d. Only when specifically requested in the bid documents shall each bid be accompanied by a bid bond with
surety satisfactory to the County Attorney or a Cashier's or a Certified Check, made payable to the Treasurer,
Chesterfield County. In the event of default by the Bidder, the deposit shall be and represent liquidated damages to
the C