JEFF L. THIGPEN
Register of Deeds
Guilford County, North Carolina
June 15, 2006
The Guilford County Register of Deeds office will begin a new era by launching our new
computer software system through Business Information Systems (BIS) on Monday, July 17,
We are pleased to announce that customers will be allowed to create Escrow Accounts for filing
of documents and copy charges once the system is launched! This service is intended to be a
convenience for the many citizens who use our office on a regular basis to file documents and
research land records.
In order to take advantage of this new service for our customers, Subscribers will need to do the
1. To remit to the Register of Deeds the amount of $50.00. Such remittance being the initial
Escrow Account. This amount can be divided between recording and copying fees.
2. Maintain an escrow account with a positive amount for the purpose of covering recording
and copying fees. No documents will be recorded or services provided, including
copying, unless sufficient funds remain in the account to cover all costs and/or fees.
3. Deposit funds to the Subscriber Escrow Account and maintain a positive balance at all
4. Provide the ROD with a valid e-mail address for weekly and monthly statements and to
maintain a valid address at all times. The Submitter must notify ROD if monthly email
statements are not received.
5. To use ESCROW AUTHORIZATION form (clearly indicating the Escrow Account
Name and Number) for filing documents.
The Register of Deeds general procedures will be as follows:
1. To accept valid documents deemed recordable by the Register of Deeds office for filing
by the Subscriber.
2. Upon acceptance of the Escrow Deposit, the Register of Deeds office will deduct
recording fees, and service copy fees from the Subscriber’s escrow account.
3. Should an escrow account have insufficient funds, documents will not be recorded nor
will other services be suspe