Quality of Documents Presented to the
Registrar of Companies
Documents presented to and registered by the
Registrar of Companies (the Registrar) are recorded
as digitised images. When a member of the public
wishes to inspect any document kept by the
Registrar, he will only get an image record of the
document. It is important that the original
document delivered to the Registrar is capable of
being reproduced in a legible form and enables the
Registrar to make and keep records of the
information contained in it.
Under section 346(1) of the Companies Ordinance,
the Registrar may specify requirements for different
documents and reserve the right to refuse any
document for registration if the document appears
to be unsuitable for making copies or image records
and for making and keeping records of the
information contained therein.
Please read this pamphlet and the Registrar’s
Requirements for Documents Guidelines 2004 when
preparing documents for filing. You can obtain
from the Registry’s website
(www.cr.gov.hk) or the information counter on the
14th floor of the Queensway Government Offices.
Documents in paper form shall comply with-
Documents should be in Portrait A-4 size.
Documents should be printed legibly in black
ink on white paper on one side only.
Handwritten documents will be rejected.
The smallest letter shall not be less than 1.8mm
Chinese characters shall not be less than 2.5mm
Margins must not be less than 5mm on all sides
of each page except that the front page of a
document that is not presented in the specified
form should have either a margin of 35mm on
the top portion or 50mm on the bottom portion.
When a document comprises 2 or more sheets,
they must be fastened together securely at the
top left-hand corner.
Shareholders’ lists produced by word-processor or