ADMINISTRATIVE SECRETARY - HUMAN RESOURCES
Under the supervision of the Human Resources Director, provides secretarial support to the
Human Resources Director and Assistant HR Director / Labor Relations. Schedules
appointments, arranges meetings, creates and maintains data bases, and prepares a variety of
correspondence, reports, announcements and other materials. Performs a variety of functions
unique to Human Resources including coordinating the Deferred Compensation Program.
Maintains confidential records, including personnel files and records, grievances, and other
Provides secretarial support to the Human Resources Director and Assistant HR Director
/ Labor Relations, including scheduling appointments, arranging meetings, processing
mail, and preparing correspondence, departmental reports, charts, tables, graphs,
brochures, flyers, graphics, and press releases. Creates, maintains, and updates data
bases, personnel files, and administrative files. Responsible for administrative mailings
and e-mails to employees, managers, department heads, and unions.
Receives and screens visitors and calls to the HR Director and Assistant HR Director /
Labor Relations, responding to and routing calls from employees and inquiries from the
Serves as the Deferred Compensation Coordinator and contact person for agents and
employees. Prepares deferred compensation correspondence and mailings to employees
and Department Heads. Schedules open enrollments and appointments, and provides
program brochures, information, and forms as requested.
Serves as Purchase Card Coordinator.
Processes time cards for the department, maintains and updates records, tracks
department family sick and Family Medical Leave Act hours, and prepares annual
accounting report for Financial Services Department.
Types job descriptions and maintains position files. Maintains and updates job