Peer Review Team Audit Guidelines and Checklist
Texas Higher Education Coordinating Board
The primary goal of the Peer Review Teams (PRT’s) is to assess and verify the accuracy
of space data reported to the state of Texas by selected institutions. To this end, each
team will be required to answer the following questions relative to each room within the
random room sample provided to the PRT by the Texas Higher Education Coordinating
Board. Additionally, the PRT’s will be required to assess and evaluate the inventory
control systems in place relative to the bullet points under #5 below.
1. Is each audited space identified by a unique alphabetic or numeric code both on
site and in the university space record?
2. Do the function codes (room type, room use and CIP code) assigned by the
institution reflect the actual usage?
3. If reported, does the prorated use accurately reflect the time used for each
4. Is the reported room square footage accurate and verifiable?
5. Is the space inventory control system(s) in place include:
Formal processes that are efficient, effective, and enforced
Reporting mechanisms to provide for both top-down and bottom-up
Timely and accurate changes to space inventory data as a result of
renovations, conversions or other space alterations
Internal collaborations that ensure data congruence between various
internal reporting systems to external entities.
The following checklist will assist each member of the PRT with the task of answering
questions 1, 2, 3, and 4 for rooms assigned by the team leader(s) to the individual
members for audit; the checklist may be duplicated as needed. Additionally, the attached
spreadsheet will allow the team leader to summarize audited data for the purpose of
compiling the final report.
Suggested audit schedule
Introductions– .5 to1 hour
(Team & Chief Facilities/Executive Officer and on campus space team)
Space Audits – 8-10 hours
Evaluation of inventory control systems – 1 to