Policy DJB – Purchasing and Tendering
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PURCHASING AND TENDERING
Competitive tenders on quotations shall be solicited in connection with all purchasing
of goods and services which exceed $20,000 and tenders and contracts shall be
awarded to the lowest responsible bidder complying with specifications and with
other stipulated conditions, except as otherwise stated in this policy.
The following tenders shall be presented to the board for decisions:
additions to existing buildings,
All other tenders may be awarded by the secretary-treasurer.
Where the lowest tender meets specifications, but
is not acceptable, a
recommendation and referral shall be made to the Finance Committee.
The Metro Winnipeg School Division Purchasing Committee has undertaken joint
tenders on behalf of all or some divisions and intend to pursue this practice on an
ongoing basis, it shall be recognized that the division will participate in certain
tenders and will assign authority to award tenders to the Purchasing Committee
having representation from the Winnipeg area divisions. Each year, the Finance
Committee shall receive a timetable for joint tenders to be undertaken by the
Purchasing Committee, which will indicate the tenders in which the division shall
participate. Administration shall maintain a file for such tenders, such file to be
available for review by the committee upon its request.
The division shall, from time to time, request to be included on individual tenders
issued by other metro school divisions. Each year, the Finance Committee shall
receive a timetable of these tenders.
All expenditures for the provision of goods and/or services exceeding $20,000 shall
be subject to public tenders and advertising except as provided in Section 70, (a) to
(c) inclusive of the Public Schools Act.
It shall be understood that exceptions may be made as follows: