Financial Services Division
Business Processes – Accounts Payable
3 July 2007
Table of Contents
AP2.2 Manual Invoice Entry – Partially Input
AP2.1 Manual Invoice Entry – Cost Centre Input
AP6.1 Accounts Payable Ledger Enquiries
AP8.3 Code Purchase Card Transactions – Purchase Card Holder
AP8.7 Print Individual Purchase Card Statements
Additional Information – Data Entry
AP5.2 Employee Reimbursement Processing (Cost Centre Staff)
FMIS Project Accounts Payable – Invoice Entry
3 July 2007
AP2.2 Manual Invoice Entry – Partially input
This option is used for entering a standard supplier invoice into Finance One if the
invoice has been received and already partially entered by Financial Services. These
invoices will be received into the cost centre with a certification stamp with the
document number section completed.
• Log in as an OU AP Officer
• Go to the Transaction Entry tab
• Select All Unposted Document Files from the right hand selection box.
• Enter the document file number in the search box. This number will be recorded
on the stamp on the invoice you are about to enter.
• Click retrieve.
• Click on the underlined document file number of the invoice retrieved to enter the
document and start coding.
No invoice should be coded to internal expense codes (dissection codes
beginning with a 7)
All invoices coded to asset dissections should have an asset additions form
attached when they are mailed to the Accounts Office.
Petty cash. Reimbursements of petty cash are treated as an invoice to the
Department requiring repayment.
If an invoice is to be funded by a trust account, a “3 legged” invoice can be
entered. The first line should be to code the expense to the University
Department (GST inclusive), the second line will charge the trust for the