City of Everson
POSITION DESCRIPTION
POSITION TITLE:
ASSISTANT CLERK / COURT CLERK
DEPARTMENT:
ADMINISTRATION
REPORTS TO:
ASSISTANT FINANCE DIRECTOR /
DEPUTY CLERK
UNION:
YES – FLSA NON-EXEMPT
GENERAL PURPOSE:
Performs a wide variety of routine clerical and administrative support work for the
Municipal Court.
Performs routine clerical support work for the Assistant Finance Director / Deputy Clerk
and is recording secretary for the City’s Planning Agency.
SUPERVISION RECEIVED:
Works under the close supervision of the Assistant Finance Director / Deputy Clerk
SUPERVISION EXCERCISED:
None. May supervise community service workers or temporary employees as assigned.
ESSENTIAL DUTIES AND RESPONSIBILITES:
Assists in administering criminal proceedings and docketing.
Prepares correspondence and maintains records.
Processes deferrals, jail sentences, probation, pre-sentencing matters, failures, and
warrants for arrest.
Receipts, deposits and accounts for monies for fines, forfeitures and other court receipts.
Prepares reports for state and local agencies.
Prepares court dockets and files; checks with jails for special hearings.
Prepare and monitor accounts receivable.
Receives, logs, and indexes incoming filings, citations and complaints.
Respond to counter, telephone and written inquires.
Receipt bail, fines and penalties.
Initiates related paperwork as needed by defendants to facilitate their response to a
citation or complaint.
Performs primary filing of all papers, dockets, citations, case files, and case related
correspondence.
Processes Failure to Pay, and Failure to Appear notices.
Constructs new case files, filing, and retrieving documents as necessary.
Prepare and process D.O.L. hearing requests that stem from D.U.I. arrests.
Prepares and maintains appropriate calendars; set up court hearings.
Prepares files for court use; processes timely notices to defendants of arraignments, trials
and he