CASH MANAGEMENT POLICIES AND PROCEDURES HANDBOOK
APPENDIX G. U.S. GOVERNMENT TRANSPORTATION REQUESTS
Standard Form 1169, U.S. Government Transportation Request (GTR), is used to procure
official transportation services unless otherwise specifically provided here and in 41 CFR
101-41.203, “Travel Voucher”.
"Official transportation" is defined as that required for:
(a). Department employees on official travel and invitational travelers, i.e., travel
which a Department travel order has been issued and which will be paid with
appropriated or gift and bequest funds; and
(b). Necessary travel of cost-reimbursable contractors, with the approval of their
contracting officers. The issuance of GTRs for any other travel must be approved
by the Director for Financial Management.
G Section 2.0 Policy
A GTR should be used only when a contractor-issued Government charge card is
not available. A contractor-issued charge card is the Department's preferred
method of procuring transportation services.
GTRs may be used at Federal Travel Management Centers (FTMCs) (travel agencies
under Government contract), or directly with a common carrier when approved by an
organization unit's authorizing official. GTRs may be used to purchase:
(a). Tickets and/or transportation services for individual or group travel; or
(b). Charter/contract services.
Specific information for each type of coverage must be shown in the appropriate blocks
on the GTR. A GTR shall not be issued after official business has been performed or as a
duplicate for another GTR. Furthermore, GTRs shall not be issued:
(a). To procure individual passenger transportation service costing ten dollars or
less, exclusive of transportation tax (unless justified by specific circumstances);
G-2 Revised : 7/2000
(b). To procure air excess baggage service costing $15 or less for each leg of a
trip (unless justified by special circumstances);
(c). To procure individual taxicab, airport limousine, i