Office of Special Events
FY10 Baseline Standards
Description of Responsibility
Primary (Required)
Secondary (Optional)
1
Ensuring the Departmental Policy and Procedures manual is
current.
Barbara Newsome, Div Admin
2
Updating the Baseline Standards Form.
Barbara Newsome, Div Admin
1
Preparing cost center verifications.
Kimberly Bates, DBA
2
Reviewing cost center verifications.
Barbara Newsome, Div Admin
3
Approving cost center verifications.
Barbara Newsome, Div Admin
4
Ensuring all cost centers are verified/approved on a timely
basis.
Kimberly Bates, DBA
Barbara Newsome, Div Admin
1
Ensuring valid authorization of purchase documents.
Kimberly Bates, DBA
2
Ensuring the validity of travel and expense reimbursements.
Kimberly Bates, DBA
3
Ensuring that goods and services are received and that timely
payment is made.
Janet Hubbard, Coordinator
4
Ensuring correct account coding on purchases documents.
Kimberly Bates, DBA
Kimberly Delaney, DBA
5
Primary contact for inquiries to expenditure transactions.
Janet Hubbard, Coordinator
Kimberly Bates, DBA
1
Reconciling leave records to time and effort reports.
Elsa Glover, Asst Bus Admin
2
Reconciling leave accruals to the payroll system.
Elsa Glover, Asst Bus Admin
3
Ensuring all time and effort reports are submitted to Payroll.
Elsa Glover, Asst Bus Admin
Kimberly Bates, DBA
Kimberly Delaney, DBA
4
Reconciling time and effort reports to check registers.
Elsa Glover, Asst Bus Admin
5
Completing termination clearance procedures.
Elsa Glover, Asst Bus Admin
Barbara Newsome, Div Admin
6
Ensuring terminated employees are no longer charged to
departmental cost centers.
Elsa Glover, Asst Bus Admin
7
Paycheck distribution.
Elsa Glover, Asst Bus Admin
Kimberly Bates, DBA
Kimberly Delaney, DBA
8
Maintaining departmental Personnel files
Elsa Glover, Asst Bus Admin
9
Ensuring valid authorization of new hires.
Barbara Newsome, Div Admin
Elsa Glover, Asst Bus Admin
10
Ensuring valid authorization of changes in compensation rates. Barbara Newsome, Div Admin
Elsa Glover, Asst Bus Adm