Nov. 6, 2007
10 tips for meeting IT project deadlines
This information is based on the article "Take proactive measures with these ten tips for meeting IT project
Erratic and poorly estimated timelines, scope creep, unexpected staff illnesses, and supplier failures are just a
few of the things that could (and probably will) go wrong with your project. And because time is today the most
common metric to measure efficiency, the schedule delays caused by these events can end up costing you a fair
amount of money (in addition to a possible damaged reputation). Here are some tips to help you plan your next
project and ensure that it comes in on time, under budget, and at a high quality level.
Analyze the requirements in detail
Understand exactly what the project involves, down to the smallest details. Ask questions to clarify ambiguous
areas. Finally, hire professionals to clearly document the business requirements, the functional specification, and
the design requirements. Watch out for scope creep; it can single-handedly destroy all the work you've done. If
the need arises, take aggressive steps to reduce the scope of the project or to avoid adding unplanned new
features that require significant integration time.
Map available resources
Map available resources with requirements to ensure that there are enough personnel on site to complete the job.
Identify all relevant infrastructure—hardware, software, human resources, tools, documents—required to execute
the project well before the project development starts.
Perform training and knowledge transfer
Include training, if any, as part of the project timeline. Don't treat training as something team members do on their
own time, but account for it in the project schedule and budget.
Identify the potential risks and create contingency plans to deal with them. Develop a backup plan to meet the
project deadline in case of unexpected process or personnel failures. This "plan B" acts are your support system