You have been awarded a Back-
Drop Contract for IT Services
What you should know ………..
Can a firm provide IT Services
without having a State contract?
Less than $50,000, an Authorized User (AU) can purchase from
any “responsive and responsible bidder” (S.F.L.)
¾Authorized User is any NY State agency, city, town, village, school district, fire
department, library, many not-for-profits, etc. authorized by Law to purchase from
Between $50,000 and $100,000, AUs can purchase from any:
¾ NYS Small Business Enterprise (SBE)
¾ NYS Certified Minority-Owned Business Enterprise (MBE)
¾ NYS Certified Women-Owned Business Enterprise (WBE)
These are referred to as Discretionary Purchases
¾Issue a Purchase Order (Terms & Conditions should be developed)
¾State Comptroller (OSC) must pre-approve all State agency procurements
greater than $50,000 before services can be provided.
What options are available to Authorized
Users when IT procurements exceed $50,000?
Purchase directly from existing State negotiated contracts: IBM,
Hewlett Packard, & Unisys Comprehensive Services Agreements,
“Piggy Back” onto another NYS Agency or another State Agency’s
contract for the same services at the same or better rates.
Issue formal Request for Proposal (RFP) which must be advertised
in the Contract Reporter for State Agency procurements > $15,000.
Purchase from the pre-qualified list of OGS IT Services back-
drop contracts by issuing a competitive solicitation (over 700 to
date). These are NOT advertised in the Contract Reporter.
for IT Services
THERE IS NO
Can I amend my contract?
YES…anytime during the term of the contract
Add and remove