<p>Eliminate Unnecessary Software
Licensing Fees With an
Published: March 2016
Document collaboration has become a business
norm in the 21st century. No matter what field
you work in, whether it’s advertising, architecture,
technology, or any other field, you have at some
point collaborated on a document with your
employees and there is a wide range of different
file formats to sift through.
Many companies, over one-third to be exact,
are still using email as their most common
way to send, receive, sign, scan, and edit
documents.1 This kind of file sharing leads to
serious document mismanagement and allows
users who are unauthorized to edit or alter a
document. Employees and management can
end up approving and signing something that
should never have been created and finding the
correct files could take hours.
Sharing files through email also creates the
added costs of purchasing application seats
for all user applications, installing these
applications, troubleshooting them, and
teaching employees how to use them properly.
This white paper examines the benefits of using
an HTML5 viewer for document collaboration in
terms of cost savings on software licensing and
troubleshooting, as well as issues involving who
can edit and alter documents.
Owning vs. Editing
The creation and editing of documents should
be left to the employees in an organization
who are authorized to do so; but in many cases,
managers, c-level employees, and others must
approve, sign, redact, and edit documents
without actually altering the original file.
Digital rights management (DRM) is crucial to
document security and the ability to collaborate
effectively. Companies are plagued with this
task on a daily basis.
Companies large to small are constantly
creating proposals in PDF or DOCX formats,
and employees must receive approval from
their managers or executives before they can
proceed with their projects. When email is used
to collaborate, managers are altering the original
file. These att