WHAT ARE THE 5 W’S OF
“With all of the tools, techniques, and processes available in our industry,
it's easy to lose sight of the fundamentals of project management.
Assessing your approach from the perspective of a small child is one way to
ensure that you are not overcomplicating things.”
Understanding and communicating the five W's in project planning can
provide context and perspective for the low-level details found in individual
Scope definition is all about answering the question,
"What do we want to do?" ” is the question. It's
amazing how many projects waste significant
resources (and, as a result, churn) because they don't
have a simple answer.
If there's one thing we lose as we get older, it's the admirable (?!?)
persistence with which a small child approaches learning something new.
“Why are we doing this project?” we might wonder.” question once or twice,
but how often do we delve deeper to uncover the fundamental benefits and
motivations that underpin its existence? We should use the tried-and-true
performance improvement technique of asking "Why?" ” five times to make
sure we aren't presenting a surface-level driver as the primary motivation for
investing in a project.
Even if the What hasn't been decomposed enough to
identify all of the skills or competencies required, there
should be a good idea of the critical roles that are required
to deliver the What?
When must the What be delivered by in order for the
organisation to achieve the When?
What is the best location for the work to be
done, and what will be used there?
The project manager's attention can now be directed to the question that, all too
often, receives all of the attention before a thorough understanding of the five W's
has been achieved: How? This ensures that we don't waste time on approaches,
methodologies, or practises before first grasping the project's essence.
Need more insights on the same? Enrol in a PMP training program at Education Edge!