Confidentiality Agreement
Employee Name: _____________________________________________
I understand that my access to the confidential data, information, and records (hereinafter
“Confidential Information”) maintained in UNC Charlotte’s electronic records systems (hereinafter
“Records System(s)”) is limited to my need to know for the purpose of performing my duties as a
University faculty or staff member.
Confidential Information includes, but is not limited to, Social Security Numbers, confidential
personnel records (see Policy Statement #59, “Personnel Records”), and student education
records (see Policy Statement #69, “Student Records”).
By my signature below, I acknowledge that I have been advised of, understand, and agree to the
following terms and conditions of my access to the Confidential Information contained in any
System.
1. I will maintain my personal Records System password in confidence. I will not disclose it
to any other person or authorize others to use it.
2. I will use my authorized access to Records System information only in the performance of
the responsibilities of my position as a University employee.
3. I will comply with all controls established by the division of Business Affairs and
Information Technology Services for the use of records maintained within a Records
System.
4. I will avoid disclosure of Confidential Information to unauthorized persons without the
appropriate consent or permission or except as permitted under applicable University
policy and/or Federal or State law. I understand and agree that my obligation to avoid
such disclosure will continue even after I leave the employment of UNC Charlotte.
5. I will exercise care to protect sensitive information against accidental or unauthorized
access, modifications, disclosures, or destruction.
6. When discussing Confidential Information with other employees in the course of my work,
I will exercise care to keep the conversation private and not overheard by others who are
not authorized to have ac