<p>Do You know How To Create Digitization Phase In
Document Management Service???
Once the complete product scope is developed as per the project
plan, the digitization phase can be started. Digitization phase will be divided
into following sub phases.
User Creation & Authorization
Client has various departments with different roles. Each department
and its user will have different authorities and access rights. Our team
will create different departments, users in the system with user
authorization such as Scanning, Uploading, Tagging, Deletion, Meta
Data entry, etc as per the guidance given by client.
Receiving files from client
In this phase, our employees will collect files from various
Departments for the digitization purpose. Our team will bring those
files for digitization in the space provided by client. The client
authority will make the entry in the register while handing over the
document to our team. On due verification of documents handed
over, our representative will sign on the register file and accept those
files. During verification, our team will verify the document/file
quantity with client officials and any discrepancy will be brought to
the notice of client authorities.
Document/File Preparation & Unbinding for Scanning
On receipt of files/documents, our team member will check for document
quality. If any page is not in good condition, our team will treat those
pages carefully before scanning. In case of files, if documents are bind
with lace or tags, it will be removed before scanning. Any Stapler Pins or
Safety Pins found will be removed before scanning. ADF scanner can be
used for such documents. We can use Oveahead Scanner for bounded
volume. The documents will be separated by its size like A4, Legal, A3, A2,
A1, A0 size.
Documents prepared in previous phase will be scanned as per the
guidance given in the Scope of Work of Tender document on various