Business Letter Writing: Whatâ€™s Involved?
The internet and the age of text messaging, instant messaging and voicemail has caused some to stray away from the formality that is necessary for
making the best impression in business. However, computer technology and the internet can also help in learning how to write business letters
correctly. A simple internet search can provide you with a wide assortment of resources and tools to help you better understand the principles of
business letter writing.
A business letter differs greatly from a personal letter. Business letter writing requires the use of formal language and the adherence to strict structural
rules. Personal letter writing permits the use of informal language, permits the infusion of emotions that are best avoided in business letters, and the
structure of a personal letter is not quite so strict. I hope that the following tips for business letter writing will help you in writing polished,
straightforward, professional business letters with more ease.
Respect the valuable time of others by keeping your business letters short and direct. Readers should immediately understand the purpose for the
business letter you have written to them. Leave the sharing of jokes and gossip with business associates for occasions that are more informal.
Relevancy is crucial. Make sure that every word you write in your business letter is relevant and necessary for furthering the comprehension of the
topic addressed in your letter for the reader. Take as much care to ensure that you write your business letters to the appropriate people who should
receive them. You would not want to write a business complaint letter and then send it to someone in the product development department whose role
in the company does not include the handling of complaints for example. In doing so you have wasted yours and their time as well as delaying a
resolution that may have arrived sooner had you sent that letter to the right person.
It is also important to note that formality from start to f