FLORIDA INTERNATIONAL UNIVERSITY
OFFICIAL UNIVERSITY PROCEDURE
University Community, University President
PROCEDURE STATEMENT (R)
The FIU Foundation, Inc. Travel Reimbursement Procedure should be followed by the University Community regarding the
reimbursement or payment by Foundation funds used for university related travel expenses.
All travel reimbursed by the foundation must include an approved Travel Authorization Request (TAR) form, State of Florida Voucher
for Reimbursement of Travel Expenses, processed through the Travel and Expense Module and a foundation invoice (reimbursement)
form. The TAR must indicate how much of the expenditures are to be paid by the university, if any, and how much is to be paid by
the Foundation. When Travel is complete the State of Florida Voucher for Reimbursement of Travel Expenses form must be
processed, splitting the expenses between FIU 01 and FIU 02.
All travel requests must include the business purpose and justification for the travel. The purpose and justification should be
sufficiently detailed to allow the foundation’s review in determining the benefit to the university and whether the purpose/justification
complies with the purpose of the account being charged. Any reimbursement request that does not clearly state the
purpose/justification for the travel will be returned unpaid.
TRAVEL RELATED EXPENSES AND DOCUMENTATION
Every effort should be made to obtain the most reasonable air fare rates. The Foundation will reimburse carrier expenses for
coach. Business class travel or one upgrade may be reimbursed for the University President, Vice President, and Deans only
if the travel time exceeds four hours. If any other employee wishes to fly business class for international travel exceeding
four hours, approval is required prior to ticket purchase from Vice President. If business class is available, first class travel is
not reimbursable through the Foundation.