Communications Coordinator CANADA GAMES COUNCIL JOB DESCRIPTION Title: Communications Coordinator Date: Feb 2010 Group: C Incumbent: N/A Supervisor (title): Director Marketing and Communications Job summary: The Communications Coordinator is responsible to provide support in coordination and implementation of Council’s internal and external communications initiatives to stakeholders and audiences. Key functions: ƒ Communications Plan: Assisting in planning, implementing and evaluating communications strategies and plans aligned with the organization’s mission and strategic plan; ƒ Departmental Support: Provide communications support for marketing and sponsorship and fundraising departmental initiatives; ƒ Media Relations: Coordinate the media relations programs for the Council; manage media lists, write press releases, backgrounders, fact sheets, articles, key messaging, speeches and speaking points; coordinate media requests; ƒ Publications: Contribute to research, writing, proofreading and producing publications as needed; ƒ Website/Database: Help maximize the Council’s web site, relating to its role in dissemination of news in both English and French; publication of promotional materials; coordinate website, facebook and youtube upgrades and changes; ƒ Database: Manage email contacts and internal folders and files for the marketing and communications department; ƒ Social Media: Coordinate the ongoing efforts in social media; ƒ Newsletters: Coordinate the planning, writing, editing, production and distribution of quarterly e-newsletter; ƒ Research: Coordinate the on-going media monitoring and reporting to senior staff, the CGC Board and internal stakeholders; ƒ Dreams and Champions Programs: Coordinate the implementation of the marketing and communications elements of the Dreams & Champions Program, specifically the Canada Games FAST Track athlete grant and Canada Games Days Catch the Spirit resource kit/National School Challenge: Communications Coordinator CANADA GAMES COUNCIL o Communicate with existing partners and strengthen partnerships with existing and new organizations, o Main link to the general public, o Oversee applications for grant program submissions (i.e. Ontario Trillium Foundation) o Liaise with National Sport Organizations (NSO) and Provincial/Territorial Sport Organizations (P/TSO) in communicating athlete grant program recipients; o Liaise with suppliers for product development, o Maintain inventory, sales and tracking of Canada Games Day kits and promotional materials. ƒ Assist with preparation of materials for Board of Directors Meetings ƒ Meetings/Special Events: Provide communications support for CGC Committees and Special Events; ƒ Student Interns: Work with post-secondary institutions in the recruitment of students to assist with communications or marketing functions; ƒ Policies and Procedures: Assist with maintenance and updating of CGC communications and marketing policies and procedures including VIP Policy, Ceremonies Policy, etc; ƒ Transfer of Knowledge: Assist in implementing a transfer of knowledge program to Host Societies, including the creation of tools, resources, policies and procedures, as it relates to the following divisions: Marketing, Media Relations/communications, Community Outreach, Ceremonies and Protocol, Official languages and related functional packages; ƒ Provincial and Territorial Teams: Be involved in the regular contact with Provincial and Territorial teams as it relates to communications; ƒ CGC Games Mission Operation: Participate as a member of the CGC Mission operation at the Games and be responsible for Communications liaison role; assist with servicing members of media as to their requests for assistance on a daily basis in both French and English; assist with the preparation and staging of media conferences when required; assist provincial and territorial teams with communications needs; assist host society in areas of communications and media relations; prepare a post-Games report; assist with the identification and coordination of the Sport Information Officers; ƒ Other duties as defined by the Director of Marketing and Communications.