Copier Rental Terms and Conditions
The University of Department agrees to the following:
• Equipment listed above is owned/leased by University Copy Services and
is hereby rented to the University Department for a specific rental term
(normal rental period: 36 months).
• The copier model selected is placed in the Department location for the
full rental period indicated. Equipment upgrade at the end of the original
term will be determined solely by University Copy Services in
consultation with the Department. On those occasions, a new Rental
Agreement and rental term will be agreed to by all parties. During the
rental period, should the Department’s copy needs change, the Rental
Agreement may be amended with the mutual written consent of
University Copy Services and the renting Department.
• The renting Department shall be responsible for all charges as indicated.
Monthly meter readings will be made directly by Copy Services or by
Department Contact at the request of Copy Services. Monthly charges,
as determined by meter readings, shall be billed to the Department UR
Account # provided. The Department shall be responsible for making all
changes in the account number assignment directly with University Copy
Services.
• University Copy Services shall monitor, review and evaluate the use of
the equipment on an annual basis from the date of installation. Based on
that evaluation, University Copy Services reserves the right to adjust
rental cost giving a thirty (30) day notice to the Department.
• The Department shall be responsible for insuring the normal use of the
equipment and shall be charged for repair of any damage to equipment
determined to be above & beyond “normal” wear and tear. Such
determination shall be made by University Copy Services in consultation
with the vendor contracted to provide maintenance to the equipment.
Additional terms and conditions may be negotiated and applied to the above.