Student Affairs - University Career Services
FY10 Baseline Standards
Description of Responsibility
Primary (Required)
Secondary (Optional)
1
Ensuring the Departmental Policy and Procedures manual
is current.
Admin Coordinator-Kim Barrow
2
Updating the Department Responsibility Matrix.
Admin Coordinator-Kim Barrow
1
Preparing cost center verifications.
Business Administrator -Nancy Tuley
2
Reviewing cost center verifications.
Business Administrator -Nancy Tuley
3
Approving cost center verifications.
Business Administrator -Nancy Tuley
4
Ensuring all cost centers are verified on a timely basis.
Business Administrator -Nancy Tuley
1
Ensuring valid authorization of purchase documents.
Admin Coordinator-Kim Barrow
2
Ensuring the validity of travel and expense
reimbursements.
Admin Coordinator-Kim Barrow
3
Ensuring that goods and services are received and that
timely payment is made.
Admin Coordinator-Kim Barrow
4
Ensuring correct account coding on purchases documents. Admin Coordinator-Kim Barrow
5
Primary contact for inquiries to expenditure transactions.
Admin Coordinator-Kim Barrow
1
Reconciling leave records to time and effort reports.
Admin Coordinator-Kim Barrow
2
Reconciling leave accruals to the payroll system.
Admin Coordinator-Kim Barrow
3
Ensuring all time and effort reports are submitted to
Payroll.
Admin Coordinator-Kim Barrow
4
Reconciling time and effort reports to check registers.
Admin Coordinator-Kim Barrow
5
Completing termination clearance procedures.
Admin Coordinator-Kim Barrow
6
Ensuring terminated employees are no longer charged to
departmental cost centers.
Admin Coordinator-Kim Barrow
7
Paycheck distribution.
Admin Coordinator-Kim Barrow
8
Maintaining departmental Personnel files
Admin Coordinator-Kim Barrow
9
Ensuring valid authorization of new hires.
Admin Coordinator-Kim Barrow
10
Ensuring valid authorization of changes in compensation
rates.
Admin Coordinator-Kim Barrow
11
Ensuring the accurate input of changes to the payroll
system.
Admin Coordinator-Kim Barrow
12
Propriety of lea