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Business Process Review Oversight Committee
BPR Accounting Team (Duane Morris-BZ,
Heather Halverson-BL, LeAnn Anderson-BL,
Kevin Ward-BZ, Sheron McIlhattan-BZ, Keith
Pickering-BZ, Chris Wendland-HV, Ed Binkley-
GF, Christina Fournier-BZ, Dave Court-BZ)
Date: < 02 March 2007 >
MSU Business Process Review Business Case: Accounting Functions Team
Fixed Asset Management at MSU consists of completely and accurately accounting for the
University’s fixed assets including, acquisition, disposal, and inventory, in accordance with State
and Federal Regulations. The accounting for property is essential to the preparation of
satisfactory and complete financial reports.
The Accounting Team reviewed our current fixed asset management processes and found similar
processes with the exception of the following:
• Billings records their Non-Capital inventory valued at over $1,000 in the Banner Fixed
Asset module as well as their Capital inventory.
• Different reports and reporting tools (i.e. Access, Banner Web and Crystal) are currently
being used on each campus for the Fiscal Year end reconciliation process.
We have identified four separate reports desired across the four campuses that we feel would
enhance the fixed asset reconciliation process and standardize the reports used by all campuses
for Fiscal Year end. We have also identified an ad-hoc Non-Capital report that could be used by
the Billings campus to improve Non-Capital reporting. The new reports would be part of the
Banner Web reports and could be run for each specific campus.
We have created a detailed list of the five reports that we would like to have created as well as
the benefits of each report (Appendix A). We used this list to generate estimates of the time
spent on each reconciliation process throughout the year and the associated salary costs
(Appendix C). No software or hardware purchases are required to implement our