Finding the information
Write-Off Helpful Hints
HHS, DSA, OCBP Write-Off Submissions August 21, 2000
Sticking Points in the Process
Starting the Process
Y
ou have decided to clear out those
delinquent case files and know that the
Division of Student Assistance (DSA),
Office for Campus Based Programs
(OCBP) is the key to the write-off process. But
how to get started? What does the process
require? So many questions you say? How does
a person get help? The purpose of this
information sheet is to answer some of those
questions.
Go to the Source: The
answers to these and most
questions can be found in the
updated Student Financial Aid
Guidelines (SFAG). The
SFAG including exhibits can
be found on its own website at
http://www.hrsa.gov/bhpr/dsa/
sfag. We invite schools to visit the site.
Check out the exhibits: They contain such
things as a Due Diligence Checklist which
provides guidance on the types of documentation
required to evidence due-diligence compliance.
After reading the referenced material,
completing your research, and collecting your
documentation, you are almost ready for
submission. But wait, let’s just double check
what we’ve got. Here are a few last minute items
to review which often become the sticking points
in write-off submissions.
Is the total amount of all the borrower’s
loans (principal, interest, & penalty charges)
less than $3,000? If so, the schools have the
authority to write-off the balance of the loan
provided all due diligence steps have been
completed, and documented (subject to audit).
Is the write-off review submission request
within the 30 day time-frame of the date the
loan(s) were determined to be uncollectible or
when the repayment period expired? Cases
over $3,000 requesting review need to be
submitted within 30 days after uncollectibility
has been determined. Additionally, for cases
discharged in bankruptcy proceedings, the case
is deemed uncollectible the day the school
receives the discharge notice and must be
s