Page 1 of 3
Business Plans: 8 Ways To Stop
Word Crashing Your Biz Documents
Post by Ivan Walsh. Follow me on Twitter.
I write all my business plans, case studies and marketing plans in
Microsoft Word. Everything! When I worked in technical writing, I
wrote very long user guides and technical specifications in Word, some
which were more than 200 pages long. So, how do you write large
reports in Microsoft Word that don’t crash?
How to Write Long Business Plan in Microsoft Word
The biggest problems when writing long documents in Word, such as
Annual Reports, tend to involve formatting, styles, graphics, tables,
In Word 2007, click Microsoft Office button, Word Options and Save Tab.
Here’s how to make sure your Word documents don’t crash.
1. Formatting — don’t cut and paste material directly from one file into
another. This brings in unwanted Styles in the target Word file.
Page 2 of 3
Instead convert it to plain text and then import it. Apply the correct styles in
the source document, for example, your Business Plan.
2. Styles — create specific styles and avoid over-riding the default settings.
Avoid using the default settings in the Normal.com template file.
Instead spend a few hours and develop a bullet proof Microsoft Word
template. Then use this for all your business writing. While this takes time
up front, it saves more time in the long run.
3. Graphics – don’t cut/paste graphics into Word. Instead, either reference the
images with Insert, Picture and then Reference OR add the images to a new
folder and add them from there.
The problem with pasting in images is that if the Microsoft Word
document is at capacity – and you paste the image – it may crash and
destroy the formatting, text, and image locations. Insert graphics after the
core content has been written!
4. Tables — don’t use the default Word auto-format settings. Instead create
new Tables and add thes