ANNUAL NOTICE TO STUDENTS
Eastern Virginia Medical School's (EVMS) policy regarding the confidentiality of
student records is in compliance with the Family Educational Rights and Privacy Act of
1974 (FERPA). FERPA was enacted to protect the privacy of education records, to
establish the right of students to inspect and review their education records, and to
provide guidelines for the correction of inaccurate or misleading data. It is EVMS’ policy
to maintain as confidential all personally identifiable information in education records
except those considered to be "directory information."
Directory information is defined as that information which would not generally be
considered harmful or an invasion of privacy if disclosed. Designated directory
information at EVMS includes student name, telephone number, EVMS e-mail address,
degrees or certificates sought and/or conferred, program/class year, dates of attendance,
awards and honors received, enrollment status, and name of the most recent previous
educational institution attended.
EVMS, without consent of the student, may disclose directory information unless the
student has restricted the release of this information. Students have the right to request
that directory information not be disclosed to third parties by submitting the “FERPA
Directory Hold Form” (from the Office of the Registrar) to the Registrar at least ten (10)
days prior to the start of a new or returning student’s program.
FERPA affords students in attendance certain rights with respect to their education
records. These rights are:
1. The right to inspect and review the student's education records within 45 days of
the day EVMS receives a request for access.
Medical students. Medical students should submit to the Registrar a written
request that identifies the record(s) the student wishes to inspect. The form to request
access to inspect and review medical student academic records can be obtained from the
Office of the Registrar. The Registrar wi