Environmental Institute of Houston and Houston Coastal Center
Baseline Standards FY10
Description of Responsibility
Primary (Required)
Secondary (Optional)
1
Ensuring the Departmental Policy and Procedures manual is
current.
DEBBIE BUSH
2
Updating the Baseline Standards Form.
DEBBIE BUSH
1
Preparing cost center verifications.
DEBBIE BUSH
2
Reviewing cost center verifications.
DEBBIE BUSH
3
Approving cost center verifications.
GLENN AUMANN
4
Ensuring all cost centers are verified/approved on a timely
basis.
GLENN AUMANN
1
Ensuring valid authorization of purchase documents.
DEBBIE BUSH
KELLY BERRY
2
Ensuring the validity of travel and expense reimbursements.
DEBBIE BUSH
KELLY BERRY
3
Ensuring that goods and services are received and that timely
payment is made.
DEBBIE BUSH
4
Ensuring correct account coding on purchases documents.
DEBBIE BUSH
5
Primary contact for inquiries to expenditure transactions.
DEBBIE BUSH
1
Reconciling leave records to time and effort reports.
DEBBIE BUSH
2
Reconciling leave accruals to the payroll system.
DEBBIE BUSH
3
Ensuring all time and effort reports are submitted to Payroll.
DEBBIE BUSH
4
Reconciling time and effort reports to check registers.
DEBBIE BUSH
5
Completing termination clearance procedures.
DEBBIE BUSH
6
Ensuring terminated employees are no longer charged to
departmental cost centers.
DEBBIE BUSH
7
Paycheck distribution.
DEBBIE BUSH
8
Maintaining departmental Personnel files
DEBBIE BUSH
9
Ensuring valid authorization of new hires.
DEBBIE BUSH
KELLY BERRY
10
Ensuring valid authorization of changes in compensation
rates.
DEBBIE BUSH
KELLY BERRY
11
Ensuring the accurate input of changes to the payroll system. DEBBIE BUSH
12
Propriety of leave account classification on time records.
DEBBIE BUSH
13
Consistent and efficient responses to inquiries.
DEBBIE BUSH
1
Collecting cash, checks, etc.
DEBBIE BUSH
KELLY BERRY
2
Reconciling cash, checks, etc. to receipts.
DEBBIE BUSH
KELLY BERRY
PAYROLL / HUMAN RESOURCES
CASH HANDLING
Responsible Person(s)