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P-C ARD IS COMIN G IN
THE F ALL ... WAT C H
THIS NEWSLETTE R FOR
The following policy statement will be added to MAPP
05.02.03 and is effective immediately:
In accordance with good business practices, the univer-
sity requires departments to reconcile their cost centers
on a monthly basis. Consequently, all units must proc-
ess expenditure reallocations and corrections within 90
days of the transaction date. At the end of the fiscal
year, the timeframe is shortened to meet the end-of-year
processing schedule. Prior fiscal year payroll and non-
payroll reallocations will not be permitted.
Reallocation of contract and grant expenditures must be
processed in accordance with the rules provided by the
Office of Contracts and Grants.
If you have any questions, please contact Mike Glisson
at 3-8706 or Marli Bober at 3-8766.
Policy Change Regarding Expenditure Corrections -
UH/UH System Administration
As we approach the beginning of a new fiscal
year, it’s time to think about leases, rentals,
and other agreements that need to be re-
newed . For example:
Equipment Leases: If you have equipment
under a lease, then generally, the lease en-
cumbrance needs to be created for the new
year. Just enter a purchase requisition, refer-
ence the lease and the prior year PO and Pur-
chasing will do the rest.
Equipment Rentals: There are many equip-
ment rentals on campus. If you have equip-
ment under rental (generally copiers) that you
would like to rent again for the new year, then,
once again, put in your requisition to Purchas-
ing a reference to last year’s PO and we’ll take
it from there.
Maintenance and Software Agreements:
Maintenance agreements and software agree-
ments/licenses may be processed through
Purchasing on a requisition and then a PO.
The entire vendor-provided t