Venue Rental Agreement
Scope of Agreement
This Rental Agreement is between the Regents of the University of California, on behalf of the
University of California, San Diego and Scripps Institution of Oceanography, herein referred to
as “Regents”) and ________________________________, hereinafter referred to as “Client.”
The purpose of this Agreement is to define the obligations of both parties pertaining to the rental
of the Regents’ special events venue(s) described in the enclosed Attachment.
The venue described in Attachment has been reserved for you for the date and time stipulated.
Please note that the hours assigned to your event include all set up and all clean up, including the
set up and clean up of all subcontractors that you may use. It is understood you will adhere to
and follow the terms of this Agreement, and you will be responsible for any damage to the
premises and site, including the behavior of your guests, invitees, agents or sub-contractors
resulting from your use of venue.
You are responsible for providing a list of all vendors to the Regents’ Special Event Manager
four (4) weeks prior to your event. In addition to the Certificate of Insurance you will be
providing as the Client, you are also responsible for providing Regents with valid certificates of
insurance with the proper amounts of coverage for all sub-contractors that you are using for your
event. These sub-contractors include, but are not limited to, caterers, valets, performers,
photographers, entertainment, equipment rentals (tables/chairs/tents, etc.), portable toilets,
florists, decorators, sound and lighting technicians, etc. All sub-contractors not affiliated with
UCSD must have a certificate of insurance, naming “The Regents of the University of
California” as additional insured. In addition, each sub-contractor’s certificate of insurance must
include a separate endorsement naming “The Regents of the University of California” as an
Fees and Deposits