COUNTY FINANCIAL REPORTS
All county locations, as well as the three Regional offices, have funds in checking
accounts and possibly savings accounts and certificates of deposit. This money has been
given to the county locations for use by them. These funds are controlled by the County
Financial Handbook and the policies should be strictly adhered to.
A reporting of the financial situation in each location is submitted to Administrative Ser-
vices on a six month basis. The reporting periods are October 1 through March 31 and
April 1 through September 30. County locations forward the summary information to
their District Administrative Director who in turn compiles the report by Area Office and
submits it to Administrative Services by April 10 and October 10. This information is
then submitted to Auburn University Financial Reporting.
Periodic audits by the University Office of Internal Auditing are done at off-campus loca-
tions to verify that the financial policies are being followed. These are done at random
and an audit at a specific location does not mean it is believed there is necessarily
anything being done incorrectly. Audits also will occur soon after a change in the County
Extension Coordinator position.
Financial records for Alabama Cooperative Extension System accounts are maintained on
the Quicken computer program provided to each off-campus location. Training and sup-
port is given by the System Computer Technology staff group.