Guidance notes for the Submission of Casual Workers
Casual workers timesheets are completed by Casual workers in respect of the hours
they work for the University.
Casual worker contracts are issued by both Human Resources and JobLink. Workers
are set up on TRENT in the appropriate position upon receipt of all relevant
Casual workers should…
Complete a separate Casual Workers Timesheet(s) for the hours worked the previous
month in each casual position you hold. Casual workers are paid a month in arrears.
Timesheets should be submitted for authorisation in sufficient time to meet the
Payroll Deadline these are available
Pre-populated timesheets with employee name, payroll number, position title and
costing should be used and can be printed using the following link;
This allows the addition of the project code (by the Department) if the position or
costing is incorrect.
Do not print off a timesheet from this source and then alter any of the pre-completed
data as this will result in a delay in payment.
If the position has not been set up you should complete a blank timesheet using the
until such time as the position becomes available from the above. It is important your
full name, payroll number (available from your payslip) and position title are properly
For the first month when your payroll number is not known complete “new
employee” in box.
Workers should not build up timesheets over several months but should claim on a
regular basis. Timesheets submitted six months or more after the work was
undertaken must be countersigned by the Head of Department.
Complete the timesheet legibly.
1. Record the following against each instance of work you are claiming for:
• The date
• The day
• The start and end time of t