LOS ANGELES COUNTY
DEPARTMENT OF PUBLIC SOCIAL SERVICES
Contract Proposal Writing and Tips
Department of Public Social Services
Contract Management Division
THESE ARE GENERAL GUIDELINES/TIPS TO MAKE PROPOSAL
WRITING “EASIER,” BUT PROPOSERS NEED TO DECIDE WHAT
WORKS BEST FOR THEM. IF THERE IS A DISCREPANCY
BETWEEN THESE GENERAL GUIDELINES AND THE RFP, RELY
ON WHAT IS WRITTEN IN THE RFP. THE MOST IMPORTANT
THING IS TO KNOW THE RFP AND FOLLOW IT COMPLETELY,
EXACTLY AND THOROUGHLY.
Review Request for Proposals (RFP)
§ Read the RFP thoroughly from cover to cover. Then read it again, this
time concentrating on the separate parts of the RFP.
§ Prepare a checklist and a timeline for preparing and submitting your
§ Ensure you review, understand and respond to the RFP’s minimum
Who Does What?
§ Who in your organization needs to be a part of the proposal writing
effort? Will different people be responsible for writing different parts of
the proposal, such as Executive, Program, Fiscal, Human Resources?
§ Each organization is different.
§ If possible, one person should be the coordinator and manage the
III. Writing the Proposal
§ Use a consistent style of writing, avoid undefined acronyms, and
repetitive use of words.
§ Use good grammar and correct typos. The proposal should be neat
and organized. If you cannot submit a carefully written proposal, it will
leave doubt in the mind of the review panel as to how well you will do
§ Be clear and concise regarding how your organization will provide the
§ Write your proposal based on the criteria provided in the Request for
§ Writing the proposal takes time. Prepare a draft. Make sure you allow
time for revisions.
§ Have someone read your draft proposal who does not know the
particulars of the proje