CEAC/NWEC
Baseline Standards FY10
Description of Responsibility
Primary (Required)
Secondary (Optional)
1
Ensuring the Departmental Policy and Procedures manual is
current.
Rosemary Smith, Office
Supervisor
2
Updating the Baseline Standards Form.
Rosemary Smith, Office
Supervisor
1
Preparing cost center verifications.
Rosemary Smith, Office
Supervisor
2
Reviewing cost center verifications.
Dept. Bus. Admin.
3
Approving cost center verifications.
Dept. Bus. Admin.
4
Ensuring all cost centers are verified/approved on a timely
basis.
Dept. Bus. Admin.
1
Ensuring valid authorization of purchase documents.
Dept. Bus. Admin.
2
Ensuring the validity of travel and expense reimbursements.
Dept. Bus. Admin.
3
Ensuring that goods and services are received and that timely
payment is made.
Marianne Sherman, NCWS
Rosemary Smith, Office Supervisor
4
Ensuring correct account coding on purchases documents.
Marianne Sherman, NCWS
Rosemary Smith, Office Supervisor
5
Primary contact for inquiries to expenditure transactions.
Marianne Sherman, NCWS
Rosemary Smith, Office Supervisor
1
Reconciling leave records to time and effort reports.
Rosemary Smith, Office
Supervisor
2
Reconciling leave accruals to the payroll system.
Rosemary Smith, Office
Supervisor
3
Ensuring all time and effort reports are submitted to Payroll.
Rosemary Smith, Office
Supervisor
4
Reconciling time and effort reports to check registers.
Rosemary Smith, Office
Supervisor
5
Completing termination clearance procedures.
Dept. Bus. Admin.
6
Ensuring terminated employees are no longer charged to
departmental cost centers.
Dept. Bus. Admin.
7
Paycheck distribution.
Rosemary Smith, Office
Coordinator
8
Maintaining departmental Personnel files
Rosemary Smith, Office
Coordinator
9
Ensuring valid authorization of new hires.
Dept. Bus. Admin.
10
Ensuring valid authorization of changes in compensation rates. Dept. Bus. Admin.
11
Ensuring the accurate input of changes to the payroll system.
Dept. Bus. Admin.
12
Propriety of leave account classification on time re