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Computer Data Loss Prevention and Recovery
By Richard McNeal
For most individuals and businesses, data loss happens. Even the most established technology
companies with expert experience in network and laptop security, accidents and hacks happen and
data is lost. With the right support and preventative measures, however, losing information doesn’t
always have to end in disaster. By making information safety a priority of your computer IT staff and for
the employees who use your equipment, data loss can become a rare occurrence.
Preventing Data Loss
Most causes of work station (laptop or PC) data loss can be attributed to human error, physical
malfunctions and hardware failure. The Boston Computing Network characterizes data loss into four
different types: human error (overwriting a major file), file corruption (virus attack), hardware (fried hard
drive), and site-related (earthquake causes coffee to spill on laptop).
For an IT staff member, preventing data loss within a company means making sure employees are:
- using equipment with up-to-date antivirus software
- securing their laptops both physically and electronically with computer locks and good passwords
- backing up their work onto a secure storage device
- using a surge protector and uninterrupted power supply (UPS)
Additionally, computer IT staffers need to have a best practices document in place that employees can
follow related to how to handle incoming email, working outside of the office, and traveling. The
document should describe how employees ca