Citibank
PROCUREMENT CARD GUIDELINES
1
Outline
Background
3
•
Items To Be Purchased With The Procurement Card
3
•
Items Prohibited From Procurement Card Use
4
Citibank Responsibilities
5
• Establishing Accounts
5
• Maintaining Accounts
5
• Providing Authorization
5
• Monthly Summary Statements
5
•
Information
5
• Citibank Web Tools
1. CitiDirect
6
2. Citibank Electronic Reporting System (CERS)
6
3. Citibank Custom Reporting System (CCRS)
6
• Training
6
Cardholder Responsibilities
6
• Purchases Requiring Prior Approval
7
• Cardholder Review
7
• Disputed Items
8
• Lost or Stolen Credit Cards
9
• State Liability
9
Agency Management Responsibilities
10
• Authorized Users
10
• Credit Limit
10
• Card Controls
10
• Program Cards
11
• Processing Payments
11
Program Administrator/Fiscal Officer Responsibilities
12
Audit Responsibility
13
Contacts for the Procurement Card Program
14
2
Background
The State’s procurement card program is designed to be an efficient and cost
effective way to expedite small dollar purchases. There are, however, certain
inherent risks associated with a procurement card program. Specifically,
purchases are completed before supervision and oversight activities can occur.
These risks can be overcome if agencies ensure adequate detection controls are
in place to identify instances of inappropriate or questionable purchases. These
guidelines are minimum standards to help State agency managers administer the
State’s procurement card program. Participa